Policy on Adjunct Appointments (Limited Term)

The Office of Graduate Programs in Educational Psychology (GPEP) recognizes that qualified professionals whose primary professional affiliation is outside GPEP or the University can contribute significantly to the realization of training, research, and/or administrative tasks.  In some of these instances, it may be in the best interests of both the individual and GPEP to award an Adjunct appointment to such a person both to recognize and to facilitate such contributions.  To make such appointments meaningful to their recipients as well as to assure their positive contribution to GPEP's reputation and pursuit of scholarly excellence, adjunct appointments will be accorded in keeping with both university guidelines and the following GPEP policy.

A.    Eligibility for Adjunct Appointment

1. Adjunct faculty normally possess the PhD or equivalent in psychology, applied psychology, educational psychology, or in a related discipline and/or
2. Hold a professional or administrative position of direct relevance to GPEP activities and objects.
3. Adjunct faculty normally have a primary full-time appointment which is outside GPEP or the University of Calgary.
4. Adjunct appointments are normally made when it is the most appropriate means by which to recognize an individual's contributions to GPEP.

B.    Divisional Rights and Privileges of Adjunct Faculty

1. Adjunct faculty are often asked to become field supervisors for student practicums and student internships.  These offer a small stipend that is paid to the adjunct at the end of the training experience.
2. Qualified and appropriate adjunct faculty are provided the first opportunity to teach graduate courses sessionally, whenever this is available within GPEP.  This requires separate application by the adjunct.
3. Under certain circumstances, adjunct faculty are permitted to co-supervise master's or doctoral students for their thesis work.  The other co-supervisor must be a faculty member within Graduate Programs in Educational Psychology.  Permission to co-supervise a graduate student requires separate application by the adjunct to GPEP on an individual student basis.  The decision to supervise will be made by the Graduate Coordinator of GPEP in conjunction with the applicable Program Area Director/Coordinator.  (The constitution of graduate student committees is subject to final approval of the Faculty of Graduate Studies.
4. Adjunct faculty are welcome to attend and participate in GPEP faculty meetings on a non-voting basis.
5. Adjunct faculty are welcome to attend and participate in invited program activities and GPEP seminars and colloquia.
6. Adjunct faculty will receive general GPEP communications/news.
7. Adjunct faculty will receive other benefits or privileges relevant to their task(s) as mutually agreed to by the GPEP Associate Dean.
8. An adjunct appointment does not confer the right to seek grant or contract support in the name of GPEP.

C.    Responsibilities of Adjunct Faculty

1. This depends upon the mutually-agreed upon task(s) that the particular adjunct faculty undertakes within GPEP.  Supervision of a master's student thesis, for example, requires that the adjunct operate within the stated guidelines for this within GPEP and the Faculty of Graduate Studies.  Sessional teaching, which is a paid enterprise, requires that the adjunct have sufficient expertise in the subject matter and that he or she receives positive evaluations by students for consideration of possible contract renewal.
2. Renewal or continuation of adjunct appointments is dependent on continued significant academic responsibilities and a level of professional deportment consistent with the highest standards of the academic profession.
3. Adjunct faculty may be asked to provide a copy of their home-unit annual report to GPEP or an annually updated curriculum vitae by December 30th of each year.

D.    Procedures and Policies Regarding Adjunct Appointments

1. Applications for adjunct appointment in applied psychology are considered by the Executive Committee for recommendation to GPEP.
2. To initiate the application process, a letter of application is submitted to the Associate Dean of GPEP, along with a current curriculum vita and a letter of support from the applicant's supervisor.
3. After consideration by GPEP, an applicant may be requested to attend an interview to assess suitability and appropriateness for potential committee work and sessional teaching.
4. Adjunct appointments are typically of a three-year duration, with the beginning of the term usually starting July 1st and ending June 30th of the third year.  Applications for adjunct appointments in GPEP are normally due by November 30th.

Approved March 23, 2007

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